[6021] SA RFP JFTC 15-26 Finance & Accounting Specialist

SA RFP JFTC 15-26 Finance & Accounting Specialist -
Location: Bydgoszcz, Poland (On-site)
Contract: Long-Term NATO Contract Opportunity
Client Environment: NATO / Joint Force Training Centre (JFTC)
Security Requirement: NATO Secret
Overview
We are supporting the Joint Force Training Centre (JFTC), a NATO organisation based in Bydgoszcz, Poland, with the search for a Finance & Accounting Specialist to support financial operations, accounts receivable, travel claims, reimbursement activity, and financial administration within an international NATO environment.
This is an excellent opportunity for an accounting or finance professional looking to work in a highly structured international environment, supporting NATO operations and working alongside multinational stakeholders.
The role combines hands-on financial processing, accounting system administration, expense and travel claim handling, reporting, and stakeholder support. You will also support fiscal close activity and help ensure financial records, reimbursements, and delegated budgets are managed accurately and in line with internal policy.
This position would suit someone from an accounting, finance, business, banking, or financial administration background who enjoys structured financial work, attention to detail, and working with systems and processes.
Key Responsibilities
• Prepare and issue Accounts Receivable invoices / Collection Vouchers using the FinS accounting system for recovery of reimbursable costs.
• Process financial recoveries relating to:
o Reimbursable budgets
o Delegated budgets
o Taxes and reimbursable expenses where JFTC is entitled to reimbursement
• Produce cost split reports to support Accounts Receivable invoices and issue documentation to relevant stakeholders and customers.
• Monitor outstanding invoices and payment status, ensuring overdue items are followed up, investigated, and resolved in a timely manner.
• Administer the Accounts Receivable process, working closely with the Budget Manager to ensure delegated funds from NATO Headquarters and Agencies are correctly accounted for.
• Prepare documentation relating to VAT and excise duty reimbursement claims, ensuring completeness and accuracy for:
o Official JFTC business
o Morale and Welfare Programme activity
• Receive and process Expense Reports from JFTC personnel undertaking official travel.
• Review, pre-approve, enter and process Travel Claims within the FinS accounting system, including associated calculations such as:
o NIC
o LWR subsistence allowance
• Monitor travel claim progress and ensure payments are completed within required timescales.
• Respond to staff queries relating to:
o Travel policies
o Travel calculations
o Expense claims
o Payment status
• Support the Fiscal Officer during:
o Month-end close
o Fiscal year-end activities
o Financial administration and supporting documentation
• Introduce and support new staff members using the FinS financial system.
• Provide additional finance support during peak periods, including assistance with Accounts Payable (AP) invoice entry into FinS.
Essential Experience
To be considered, candidates should have:
• A minimum of 2 years’ experience within:
o Accounting
o Finance
o Economics
o Banking
o Business or financial administration
• A minimum of 6 months’ experience working with an automated financial or accounting system.
• A solid understanding of:
o Accounting principles and standards
o Financial administration
o Automated accounting systems
• Strong Microsoft Excel skills, including practical use of formulas and functions for financial tracking and reporting.
Education Requirements
You must have either:
• A university degree in:
o Accounting
o Finance
o Economics
o Business
o Banking
Or
• Secondary education plus an additional 5 years of relevant professional experience beyond the minimum required experience.
English Language Requirement
Candidates must demonstrate a very good command of spoken and written English, equivalent to NATO STANAG 6001 – Level 3333 (Listening, Speaking, Reading and Writing).
This can be demonstrated through recognised certification, including:
• NATO STANAG 6001 – 3333
• CEFR / CEF B2+ (Vantage+)
• COE B2 Vantage
• ALTE Level 3 Independent User
• Cambridge ESOL FCE
• IELTS Level 5
Equivalent English proficiency may also be accepted where candidates can demonstrate:
• An English-speaking professional background, or
• At least 24 months’ experience within the last 3 years working in an English-speaking role where English was the primary language used professionally.
Please note supporting references may be required.
What We Are Looking For
We are particularly interested in candidates who are:
• Detail-oriented and highly organised
• Comfortable working with financial systems and structured processes
• Confident managing invoices, claims, reconciliations and financial administration
• Strong communicators who can support internal stakeholders professionally
• Experienced in handling sensitive or regulated financial information
• Able to work effectively in an international, process-driven environment
Experience within government, defence, NATO, military, international organisations, or highly regulated environments would be beneficial but is not essential.
Additional Information
• Full-time on-site position in Bydgoszcz, Poland
• Opportunity to work within a NATO environment
• Long-term contract opportunity
• Candidates must be citizens of a NATO member nation
• Structured international environment with strong processes and governance
If you feel your background aligns with the above, I would be happy to discuss the opportunity further.
Important – Submission Requirements for This Opportunity
Please note this is a formal NATO/JFTC submission and requires more than just a CV. To put forward a compliant submission, we will prepare a full technical proposal pack on your behalf, however we will need some supporting information and documents from you.
To move forward, please send us the following:
• An up-to-date CV, including your mobile number and email address
• Confirmation of your nationality / passport (NATO nation citizenship is required)
• Your availability / notice period
• Your expected day rate
• A copy of your degree certificate (Accounting, Finance, Economics, Business or Banking), where applicable
• Any English language certification you hold (IELTS, Cambridge, STANAG, B2 equivalent etc.)
If you do not hold an English certificate, this is not necessarily a problem. NATO/JFTC may accept evidence of English being your primary working language. If applicable, we may ask for an employer reference confirming that English was the main language used in your role for at least 24 months within the last 3 years.
We will also ask for two professional references on company letterhead where possible. These should ideally confirm your dates of employment, job title, responsibilities, and contact details for the referee.
To support your submission, we will prepare the full technical proposal pack on your behalf, including:
• A tailored version of your CV aligned to the role requirements
• The mandatory NATO/JFTC compliance matrix (mapping your experience against the role criteria)
• A technical compliance summary explaining how your experience aligns to the position
• A supporting document pack including qualifications, English language evidence, and references
As this is a NATO pass/fail submission process, complete and accurate information is important. Even strong candidates can be rejected if mandatory supporting evidence is missing, so we will guide you through everything required.